EOI Form

Thank you for your interest in hosting an ISPCAN International Congress!

This Expression of Interest (EOI) form is the first stage of the Host Selection Process for International Congress.

Please complete the form with high-level information about your proposed destination, local partnerships, scientific vision, and financial model.
Detailed guidance is provided in the ISPCAN International Congress RFP and the EOI Checklist.

Submission of an EOI does not constitute a formal bid — shortlisted applicants will be invited to submit a Full Bid Proposal.

A preview of the main questions is provided below, as the electronic form must be submitted in one session. You will need approximately 30 minutes to complete the form, so please ensure you have all the required information prepared:

Name / organization / title for the submitter and for the local partner lead
Two proposed date options for the congress
Proposed destination
Main scientific theme + 4-6 subthemes
Legacy impact ideas and goals
High-level government representatives or notable patrons to provide visibility and/or financial support
Scientific partner organization, including leadership, mission, and programs; description of motivation to host the congress and confirmation of ISPCAN membership
Additional local support organizations (list at least three individuals or organizations willing to support planning, promotion, and participation in the scientific committee, ensuring cross-sector representation such as government, academia, NGOs, and healthcare)
Convention Bureau details: lead contact, description of support provided (e.g. site visits, sponsorship, PCO sourcing), and any incentives such as in-kind contributions, travel discounts, or delegate support
Congress sponsorship: list 3–5 confirmed or potential sponsors and indicative contribution amounts

Once the EOI is reviewed, it may be accepted as submitted or returned with requested modifications. Approved applicants will be invited to submit a Full Bid Proposal, including a detailed budget and further information on the venue and cost structure, ensuring a financially viable model aligned with the expected number of participants

Name of Local Scientific Partner

Name of Local Scientific Partner Leader

Name of Scientific Chair

Destination proposed

2 proposed dates for the congress: (fall time; year)

Please agree to all the following conditions

Professionals from all disciplines and regions will be welcome Code of conduct, child safeguarding and diversity and inclusion policies will be followed Commitment to sustainable and local sourcing will be employed

Scientific Theme proposed:

Subthemes proposed:

Legacy impact to benefit the region

Overview of the national/regional Child Protection System, including governance structure, key responsible ministries, existence of a multi-sectoral coordinating body, and available budget allocations, supported by relevant data, references, and official sources

Patron ideas

Local organization mission and why/how hosting the congress fits your mission

Is ISPCAN Membership current for both local chairs proposed?

Yes No

Do you have 2-3 other local organizations who have pledged to support and be part of scientific committee? Who are they-- please list names and emails.

Do you have Convention bureau support? Who are they-- please list names and emails.and list the sponsorship (both direct and indirect) committed to host the congress.

Please list all sponsorship pledged to support--please sources and amounts not yet listed

Terms and Conditions for Next Steps in Bid process:

If Expression of Interest is accepted then we agree to develop a final bid document that will: (1) propose a break even budget at the low number of attendees, (2) provide the fair and transparent costs for venue and related services and (3) to commit to the highest quality scientific program